Premium Website developing
Flexible Cancellation Policies
Optimized Site Assignment Logic
Manage Group Reservations
Best Caravan Reservation Software
Last Update: October 2024
With the RV and caravan industry growing faster than ever, relying on outdated systems (or none at all) can slow your business down, along with your guests’ experience. If you want to stay ahead of the competition while providing your guests with the best possible experience, you need a proper Reservation Management System.
We thought it’d be helpful to give you an inside look at two of the best caravan management software suites in the industry — RoverPass and RMS — and show you where each stands among the competition. We might have our preference, but we’ll always give it to you straight. Let’s dive in.
Standout Features:
Caravan Park and Holiday Park Specific Management Tools
Manage Group Reservations
Personalized communication with guests
Long Term Reservations Tools
Direct integration with OTAs
+7k integrations throughout Zapier
Multi-property management
Mobile check-in for travelers
Guest Experience Features
Overview: RMS
Skip to RoverPass overviewRMS has been a well-known name in the hospitality space for the last 30 years. They offer robust management solutions for Hotel, Marina, and the Caravan Parks and Holiday Parks industries, making them a reputable force when it comes to guest & owner relations. In this guide, we’ll focus on their solutions — which come with features you’ll probably use every day while running your park. Some of these features include tools for guest marketing, a boom gate system, a mobile check-in option, and more.
Let's take a closer look.
Caravan & Holiday Park Software
Since RMS makes software for different sides of the hospitality industry, they know what kinds of features travelers value and how they can translate over to the
Caravan & Holiday Park sides. On the same note, RMS does a great job of siloing specific features that benefit caravan owners and campers specifically. This combination makes their software up-to-date without bloating
Caravan & Holiday Park software with too many needless functions, as is the case with some Reservation Management tools out there (thankfully, that isn’t the case with
RoverPass software either). These features include but are not limited to:
Multi-Property Management
As the name implies, owners can manage multiple properties, ranging in sizes and amenities, from any device.
Guest Portal
Your guests can handle their own reservations, including making payments and communicating with your park, from a dashboard. RoverPass has similar features, including a
Camper Chat Box where travelers can communicate with you in
Real-Time.Channel Management
As mentioned, features like this which are already ubiquitous in the hotel space, connect your park to other online travel agencies and automatically updates your availability. RoverPass has a robust Channel Management feature as well.
Interactive Maps
Interactive Maps provide guests with a bird's-eye view of your park’s sites, making it easier for them to navigate and choose their preferred spot. This feature enhances the guest experience by allowing them to visualize their stay before arrival. RoverPass also offers interactive maps, enabling guests to explore campground layouts and amenities visually, ensuring a seamless and informed booking process.
Dynamic Pricing
This feature allows owners to adjust rates based on availability, season, etc. RoverPass offers the same features, in addition to
RP Optimized Site Assignment Logic, which automatically places guests in the optimal site in your park for the calendar dates of each new booking, helping you increase overall bookings by 20%!
Contactless Guest Experience
Guests can check-in and check out remotely.
Housekeeping
Keeps track of daily tasks that need to be done such as cleaning or maintenance, and even delegates them. Very cool feature.
Accounting
RMS allows you to manage properties with multiple owners by assigning a module to specific sites, offering flexibility in accounting and ownership management. This solid feature ensures that each owner can easily track and manage their respective sites. Similarly, RoverPass provides a QuickBooks integration, to efficiently handle financial management and site-specific transactions for properties with diverse ownership.
Overview: RoverPass
Founded in 2015, RoverPass is slightly younger than RMS. But don’t let age fool you — the RoverPass Caravan Park and Holiday Park Reservation Software (CRS) is robust, easy-to-use, and is specifically designed for better caravan park management — in every sense of the word.
RoverPass focuses all its resources on the caravan industry, which ensures that although the solutions are packed with cutting-edge features. Every feature is 100% relevant to the unique needs of owners and travelers in the space, today, tomorrow, and as the industry evolves. Plus, RoverPass does it at a lower price point.
Let’s dive into the RoverPass suite of tools and learn how they help struggling caravan park succeed and thriving caravan parks set records.
Roverpass Caravan & Holiday Park Park Management Software
RoverPass, Caravan & Holiday Park Reservation Software (CRS) is loaded with similar features to RMS, with a focus on ease of use, customer support, and a few more tricks up our sleeve designed to increase your customer loyalty and revenue, while saving you time and money.
Long Term Reservations:
RoverPass offers a robust solution for your
long-term reservations. Owners can use the solution to effortlessly handle property management functions for guests staying longer than 28 days.
Site Lock:
Owners value choice. The RoverPass Site Lock feature enables campers to pay a pre-set fee to guarantee a specific campsite. Campers are happy with the security, and your park can make more money per reservation.
Optimized Site Assignment Logic:
Optimized Site Assignment logic automatically selects the optimal site in your park based on the dates of each new booking. The feature reduces gaps in your calendar that are hard to fill while keeping longer gaps in your calendar open for longer bookings.
Automated Check-Out Process:
Quick and easy to follow checkout process for guests that can be customized to the needs of any caravan park
Daily Rental Solution:
Interactive Maps:
Interactive caravan park maps to aid in quick site selection, reporting, and more.
With RoverPass'
Daily Rental Solution, rent out equipment, or provide day passes to sponsored activities
Point Of Sale System:
The RoverPass "My Store" helps you make more money while keeping track of your inventory. It’s fast and simple to add or remove products, edit pricing, control stock, and attach a purchase to an existing reservation.
Point of Sale System also provides reports that help you decipher what’s selling and what isn’t.
Reports and Analytics:
RoverPass offers easy-to-use reports and an intuitive dashboard, allowing you to quickly monitor bookings, revenue trends, and occupancy rates. Our analytics provide valuable insights without complexity. Plus, our dedicated support team is always available to help you maximize your results.
Recurring Billing:
Owners can create & manage invoices, split payments, add utility fees such as water and electricity, set due dates, set late fees, and more — all set to recur monthly.
Channel Management
With the Channel Management optimizer, you no longer need to update your OTA listings across every channel whenever a traveler books a spot at your caravan park or holiday park. This feature eliminates issues like duplicate bookings and other unnecessary headaches while ensuring maximum visibility for you!
Premium Website Solution:
This is a one-of-a-kind feature that you can only get through RoverPass. RoverPass offers
website building and integration that’s hosted and managed by RoverPass. Not only will RoverPass build or upgrade a user-friendly website for your campground, but we will also integrate our online reservation tool seamlessly into the website. That way your business is completely streamlined, and your processes are smooth and efficient.
Marketing Automation
RoverPass enhances its marketing automation capabilities with Zapier integration, allowing caravan park owners to streamline communication and build stronger customer relationships. With mass mailing and SMS solutions, you can easily send personalized messages and promotional offers to guests, ensuring they stay informed and engaged. Zapier integration also allows you to connect RoverPass with a wide range of marketing tools, facilitating targeted campaigns, automated follow-ups, and seamless data management. This flexibility enables you to optimize your marketing efforts, increase guest satisfaction, and drive revenue growth effectively.
Create Your Own Online Store For Your Caravan Park
Additional Services From RoverPass
At the end of the day, you can’t go wrong using any of the powerful cloud-based reservation systems on the market, although based on a side-by-side comparison, most caravan parks and holiday parks can benefit greatly opting for RoverPass’ complete set of features designed to simplify your life & help you increase your bottom line. But, to differentiate RoverPass even further from the competition, here are a few benefits unique ONLY to RoverPass.
Channel Management for Caravan Parks
Instead of manually updating each channel every time a booking is made, our new Channel Management Optimizer technology syncs everything for you – in real-time.
Unmatched Customer Support
Premium Website Solution
If you don’t already have a website or you want to start accepting online bookings ASAP, then you want the RoverPass Premium Website Solution. Learn more. The Choice Is Yours…
Managing travelers, keeping inventory, scheduling reservations, and invoicing customers can be a complete nightmare without the proper caravan park management software. And finding the right caravan & holiday park software can be even more exhaustive — so we’ve done the heavy lifting for you.
Don’t wait any longer, start increasing reservations and bookings today with RoverPass. Fill in the form below to book a free demo!
These statements are based on our investigation as of October 2024. If you find any inaccuracies or have updates, please email corrections to marketing@roverpass.com.
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